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Video Conferencing in 2021: Choosing the Best Software for Your Organization

If there was one piece of enterprise technology on everyone’s mind in 2020, it was video conferencing software. The covid-19 pandemic brought a rapid shift to remote work and study for millions the world over. Suddenly, learning, working, and even socializing meant logging onto video conferencing software. Growing competition for users has in turn sparked competition in the software market. Meanwhile, public and private sector organizations looking to purchase video conferencing tools have been left with more options than ever before. If it’s a great time to be in the market for new video conferencing software as a result, it’s also a challenging one. It can be hard to know where to begin! 

Popcorn RFP’s video conferencing kernels are here to make your software search as straightforward as possible, so that you can find the best fit for your organization. Whether you’re a school administrator, university purchasing officer, small business owner, or corporate manager, you need video conferencing software that meets a variety of aims for different users. The software you’ve been using during the pandemic may or may not continue to meet your needs in the future with the move towards hybrid work and study. You may be looking to re-negotiate licensing, or evaluate altogether new technologies.

When you’re ready to get going, the first step is to consider your basic requirements. Popcorn RFP prompts you to think about features ranging from ease of use, to breakout functionality, screen-sharing capacity, and recording. Check out how our interface looks in practice:

While basic feature requirements are something you’d need to consider for any software purchase, Popcorn RFP’s signature video conferencing kernels take you into the nitty-gritty. Depending on your organization’s needs, meeting types and meeting functionality can have a defining effect on the user experience. You might be looking for options such as open forum Q&As, muted presentations, or some other feature. You may also be interested in custom features and functionality. Whatever your concerns, you’ll have the opportunity to reflect on your priorities and ensure that your RFI or RFP is as succinct and honed as possible.

Our video conferencing kernels ensure that you’re aware of the latest features in video conferencing software so that you can decide whether they make sense for your organization. Take, for example, the integrated AI functionality now available from some video conferencing software providers. Popcorn RFP asks you to think about whether you need your software to automatically assign action items, provide smart note-taking, or some other function. If not, you may be able to save money by choosing a different option.

Over the last year and a half, nearly everyone has had to become familiar with video conferencing software on a whole new level. Whether you know exactly what you’re after, or could use a little prompting and a structured tour through the market, Popcorn RFP is here to help. Give it a try for free and let us know how we can further support your purchasing process! 

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